Medical Secretary (m/f) in the cardiovascular surgery department - 100%

Offer criteria • Professions: • Medical Secretary (m/f) • Min experience: • 3 to 5 years • Skills: • German • English • French • Locations: • Genève • Conditions: • Permanent • Salary not specified • Full Time Offer criteria • Professions: • Medical Secretary (m/f) • Min experience: • 3 to 5 years • Skills: • German • English • French • Locations: • Genève • Conditions: • Permanent • Salary not specified • Full Time The company: HUG ## With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. The position is attached to the Department of Surgery. This department ensures the care of female and male patients, both electively and in emergencies. It represents a center of excellence, not only Helvetic, but also European in several fields and in several of its surgical specialties. More info on HUG Job description ## The Cardiovascular Surgery Service is looking for a medical secretary at 100% to join its secretariat and contribute to the coordination of outpatient and hospital care for female and male patients. You organize the consultations of the various doctors in the service by planning medical agendas, preparing patient files, and ensuring exchanges with patients and partners, mainly by telephone. You also coordinate the scheduling of complementary examinations. Following consultations and hospitalizations, you ensure the typing, proofreading, and formatting of medical documents. In parallel, you take charge of all administrative activities of the Cardiovascular Surgery Service: rigorous follow-up of patient files, management of mail and electronic messaging, clinical documentation, and archiving. You participate actively in a fluid and high-quality organization within the secretariat. As part of the versatility necessary for service continuity, you may be required to occasionally provide cover for other secretariat functions of the Cardiovascular Surgery Service. Autonomous and structured, you manage extra-cantonal care requests as well as requests for medical information from insurance companies, and take charge of logistical tasks related to the secretariat's activity. You contribute actively to the continuity of service within the team. Possessing an excellent sense of organization, a good capacity for adaptation, and interpersonal ease, you demonstrate reliability, discretion, and a real sense of service. Profile description ## You hold a diploma as a medical secretary, or any training deemed equivalent. You have a very good knowledge of IT tools (ECDL advanced level required on Word and standard on Excel), and also master Outlook as well as the institutional software in use at HUG (DPA, DPI, GRECO 2). You master touch typing at a minimum speed of 250 keystrokes per minute, with a high level of precision. You have perfect mastery of French, both spoken and written, and a proven writing ability. Medical terminology is indispensable to you. Mastery of English or German is an asset. Possessing a good team spirit, you have the capacity to work in a shared office with several secretaries. While having a good sense of organization and priorities, you are an autonomous, rigorous, and precise person in the tasks entrusted to you. You are comfortable in a multitasking environment and know how to manage several requests simultaneously. Finally, you demonstrate a keen sense of confidentiality.