Assistant to the Head of Nursing of the Private Division - 80%

Reporting directly to the Head of Nursing (RS), you ensure the complete organization and management of the nursing secretariat of the Private Division (DP) with a high level of autonomy, efficiency, and reliability. Your knowledge of the institution, its processes, and its challenges allows you to intervene in a relevant and consistent manner in the monitoring of files and the coordination of activities.
As such, you ensure the coordination of the activities of the Head of Nursing and contribute to the smooth running of the Private Division. You organize and manage the agendas, coordinate meetings, and ensure their complete follow-up: preparation of agendas, collection and consolidation of information, follow-up of files, drafting of minutes, and implementation of decision follow-up.
As a true organizational partner to the Head of Nursing, you participate in the monitoring of strategic priorities, project coordination, and deadline management. You ensure the updating of dashboards, the monitoring of indicators related in particular to staff, resources, and budgets, and ensure the efficient flow of information between the different stakeholders concerned.
In close collaboration with the nursing management of the Private Division, you coordinate the monitoring of schedules and absences of team leaders and contribute to the integration as well as the administrative support of new staff according to the delegations defined by your hierarchy.
Thanks to your interpersonal skills and your cross-functional vision of activities, you play a key role as an interface between nursing teams, support services, and internal and external partners. You ensure the consistency of actions taken, promote collaboration, and actively contribute to the advancement of projects and institutional files.
You provide the organizational, communicative, and coordination support indispensable to the conduct of the division's activities and projects. Through your ability to anticipate, prioritize, and analyze situations, you are a central actor in the monitoring of complex files and the implementation of decisions.
Your professionalism, your autonomy, your sense of initiative, and your ability to coordinate multiple interlocutors allow you to evolve in a demanding environment, while guaranteeing the confidentiality of the information processed and compliance with institutional rules.

Holders of a CFC as a commercial employee completed with an administrative training at the federal diploma level of executive assistant or medical secretariat training, you have at least five years of successful experience in the complete management of a secretariat, ideally for a management team and in healthcare. You perfectly master the French language both orally and in writing and possess excellent writing skills. Proficiency in English or German is required. Knowledge of another language is an asset.
Ideally, you have knowledge of the HUG, their organization, their processes, and their challenges, which allows you to intervene with relevance and to be quickly operational, or from a similar environment. You work autonomously, know how to make decisions without constant supervision, and anticipate the needs of your interlocutors. Your analytical spirit and strategic vision allow you to structure information, prioritize, and contribute actively to the division's projects.
You master common IT tools, including Word (ECDL Advanced level or equivalent), Excel, PowerPoint, Web Standard, and Microsoft 365 collaborative tools (OneDrive, Teams, SharePoint). Experience with SmartRecruiters, Vision RH, or e-Process applications constitutes an important advantage.

Start date: 01.01.2027
Number of positions: 1
Activity rate: 80%
Function class: 12
Contract: CDI
Application deadline: 14.09.2026
Information request: M J-Y Wojtasikiewicz, acting Head of Nursing of the Private Division, tel. 079 553 13 83.

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates.
This announcement is addressed indistinctly to women and men.
Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Cantonal Employment Office.
Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed.

With more than 13,000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here.
The Private Division of the HUG guarantees access to therapies and treatments at the forefront of medical research and high-end hospitality services. It is divided into seven care units covering more than 24 specialties in medicine and surgery and offers patients quality reception and care, cutting-edge services, and access to an ultra-high-performance technical platform, while ensuring their comfort and well-being.