Property Management Assistant

Property Management Assistant Present in the Lausanne real estate market for four generations, GALLAND \& CIE SA, a reputable real estate agency in the Canton de Vaud, is a multi-generational family business. Specializing in property management, PPE administration, real estate brokerage, and building renovation, the company has developed discreetly, while remaining attentive and reactive to the innovations of different eras. Guided by values of ethics, quality, and efficiency, GALLAND \& CIE SA's main objective is to ensure the best service to its clients, while meeting the current challenges of the real estate market. As part of a replacement for maternity leave, in order to complete our technical and rental management team, we are looking for: PROPERTY MANAGEMENT at 100% - CDI Start date: to be agreed, as soon as possible. Your missions: Receive external and internal telephone calls in a professional, courteous, and respectful manner. Draft and manage correspondence, ensuring rigorous follow-up of communications. Establish work orders, requests for quotes, as well as adjudications and refusals of quotes, while ensuring the conformity of information and compliance with established procedures. Prepare inventory of fixtures for the property manager. Manage claims during initial intervention and ensure the follow-up of files. Prepare move-out statements in connection with lease terminations. Process invoices and ensure their management within the prescribed deadlines. Manage lease terminations and organize the relocation of properties. Draft leases as well as all necessary annex documents. Establish lease amendments and monitor rent evolutions. Your profile: Holder of a CFC as a commercial employee Previous experience within a real estate agency, with a good mastery of processes related to real estate management. Solid writing skills, allowing for clear and effective communication. Good mastery of standard IT tools. Organization, reactivity, and rigor: ability to manage several tasks simultaneously and to respect deadlines. Autonomy, but also team spirit: dynamism and willingness to contribute to a collaborative working environment. Excellent priority management skills, stress resistance, and versatility. Interpersonal skills and a positive attitude, with a good sense of mutual aid. Knowledge of the Quorum software (an asset). Immobase training (an asset). We offer: Pleasant and stimulating atmosphere and working environment. A collaboration with a close-knit and dynamic team. The opportunity to join a company with recognized know-how and professionalism. We thank you for sending your complete application file with cover letter and salary expectations via the Jobup site. Only applications matching the profile will be studied. jpid0f3c8b9jm jpit0836jm jpiy26jm