Executive Assistant 60%

From 1 January 2027 or by arrangement, due to the retirement of the current incumbent, we are looking for an engaged and structured personality with strong organizational talent, high independence as well as loyalty and discretion for the professional administrative and organizational support of our Executive Board. Your tasks ## Secretarial tasks: • Preparation, minute-taking, and follow-up of Executive Board, Board of Directors, and BoD committee meetings according to defined committee allocation • Structured processing, filing, and archiving of executive, committee, and meeting documents • Deputizing for contract drafts and the administrative processing for attending and consulting physicians • Administrative support for COO, CFO and CNO as required • Support in the day-to-day operational business of the executive secretariat • Deputizing in the executive secretariat Communication tasks: • Preparation of presentations, meeting and decision documents • Editing and proofreading of texts • Minute-taking in other assigned committees, meetings and workshops Special tasks: • Support during internal and external meetings, workshops and events • Administrative support for projects and special assignments of the executive board • Maintenance of committee-related overviews, pending task lists and documentation • Deputizing for apprentice supervision in the KV area Your profile ## • Completed commercial training or equivalent basic training • Further training as an Executive Assistant, Management Assistant or comparable function • Several years of professional experience in a comparable function at executive/management board level, ideally in healthcare or in a complex service organization • Sound experience in the preparation, organization and minute-taking of committee meetings (Management Board/Board of Directors) • Very good German skills in speaking and writing (stylistically confident, editorial expertise) • Very good MS Office skills and confident handling of digital application tools • Confident and discreet handling of confidential information as well as knowledge of relevant data protection and governance requirements • High loyalty and absolute discretion • Resilience as well as calm and solution-oriented behavior in demanding situations • High teamwork skills and willingness to deputize in the executive secretariat Vacation • up to 49th year of age: 25 working days • 50. - 59. year of age: 30 working days • from 60th year of age: 35 working days Long-service award from 5 years in the form of vacation or salary Further training opportunities Extensive training and further education offers in the form of working time and/or cost participation Employee discounts • Possibility of a free room upgrade in Spital Lachen • Permanent discounts on products and services from well-known providers • Discounted catering in the staff restaurant • Massages and fitness courses at our physiotherapy Accident insurance Worldwide accident coverage in the private department at no additional cost Parking options A variety of parking spaces at very fair prices