Project Assistant

Job Description ## The Direction de l'architecture et des bâtiments (DAB) ensures the planning, programming, development, construction, and maintenance of all buildings of the State of Vaud. In your capacity as a project assistant, you will provide support to domain managers and project managers in the administrative monitoring of construction projects and contribute to the smooth administrative functioning of the team. Responsibilities ## • Research, select, and gather the elements necessary for the preparation of tender adjudications, compile internal files, and ensure their follow-up • Manage the administrative monitoring of construction matters and ensure the administrative maintenance of the project schedule • Check and process contract proposals, work orders, and invoices, while guaranteeing their management in the database • Verify the compliance of documents in accordance with internal requirements and directives regarding the delegation of signing competencies • Inform interlocutors about the procedures and monitoring of construction matters and ensure liaison between different internal and external stakeholders • Provide administrative support to project managers and domain managers, notably through the organization and preparation of meetings, proofreading of documents, management of emails and telephone calls, filing and archiving of files, as well as updating various lists and documents. For further information, you can consult the job description here or contact Monsieur Claudio Iglesias, Directeur DAB at 021 316 73 21. Qualifications ## • Bachelor or equivalent training in a field related to construction • Additional training in project management desired • Professional experience of at least 5 years in the field of construction and at least 10 years in the management of complex files and project monitoring • Mastery of IT and office tools, organizational and planning skills, excellent writing skills. • Autonomy, sense of priorities, interpersonal skills, and interest in public service. WHO ARE WE? ## At the Direction générale des immeubles et du patrimoine (DGIP), we build and renovate public buildings such as universities, gymnasiums, museums, administrations, and prisons. We adapt and maintain the real estate stock of the canton to sustainably meet the needs of everyone. As part of our missions, we are committed to preserving and enhancing the rich Vaudois cultural real estate heritage and we ensure supply and logistics for all other services of the State. Our professions cover various fields such as architecture, engineering, sustainability, archaeology, conservation of monuments and sites, land expertise, property management, stewardship, concierge services, purchasing, logistics, printing technologies, human resources, and finance. For more information, click here to consult our website. Why join the State of Vaud? ## The State of Vaud offers a great diversity of jobs and evolution opportunities. Working conditions are guided by the themes of equality, inclusion, sustainability, and professional ethics in an environment conducive to work-life balance. To learn more about our advantages, visit our Etat employeur page.