Medical Secretary in the cardiovascular surgery department - 100%

Company Description ## With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. The position is attached to the Department of Surgery. This department ensures the care of patients, both elective and emergency. It represents a center of excellence, not only Swiss, but also European in several fields and in several of its surgical specialties. Job Description ## The Service de chirurgie cardio-vasculaire is looking for a medical secretary at 100% to join its secretariat and contribute to the coordination of outpatient and inpatient care for patients. You organize the consultations of the various doctors in the department by planning medical schedules, preparing patient files, and ensuring exchanges with patients and partners, mainly by telephone. You also coordinate the scheduling of complementary examinations. Following consultations and hospitalizations, you ensure the typing, proofreading, and formatting of medical documents. In parallel, you take charge of all administrative activities of the Service de chirurgie cardio-vasculaire: rigorous follow-up of patient files, management of mail and electronic messaging, clinical documentation, and archiving. You participate actively in a fluid and high-quality organization within the secretariat. As part of the versatility required for service continuity, you may be required to occasionally provide cover for other secretariat functions of the Service de chirurgie cardio-vasculaire. Autonomous and structured, you manage requests for extra-cantonal care as well as requests for medical information from insurance companies, and take charge of logistical tasks related to the secretariat's activity. You contribute actively to service continuity within the team. Equipped with an excellent sense of organization, a good ability to adapt, and interpersonal ease, you demonstrate reliability, discretion, and a real sense of service. Qualifications ## You hold a medical secretary diploma, or any training deemed equivalent. You have very good knowledge of IT tools (ECDL advanced level required on Word and standard on Excel), and also master Outlook as well as the institutional software in use at HUG (DPA, DPI, GRECO 2). You master touch typing at a minimum speed of 250 keystrokes per minute, with a high level of precision. You have perfect mastery of French, both spoken and written, and a proven writing ability. Medical terminology is indispensable to you. Mastery of English or German is an asset. Equipped with a good team spirit, you have the ability to work in a shared office with several secretaries. While having a good sense of organization and priorities, you are an autonomous, rigorous, and precise person in the tasks entrusted to you. You are comfortable in a multitasking environment and know how to manage several requests simultaneously. Finally, you demonstrate a keen sense of confidentiality. Additional Information ## • Start date: 01.11.2026 • Number of positions: 1 • Activity rate: 100% • Function class: 11 • Contract: 12-month CDD • Application deadline: 09.09.2026 • Information request: Mme D. Dür, cheffe de secrétariat, tel. 079 553 30 18 Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates. This advertisement is addressed indistinctly to women and men. Wishing to commit to the fight against unemployment, HUG encourages applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.